Executive Secretary Resume

EXECUTIVE SECRETARY

Office manager and executive secretary with more than six years of experience supporting C-level and senior executives. Professional fully versed in staff supervision, scheduling, reporting, office logistics, and service provider management. Business savvy senior aid valued for discretion and sound judgment. Seasoned administrator with detailed understanding of policies, procedures, and office politics. Superior planner possessing exceptional multi-tasking and administration skills. Office security administrator trusted with highly sensitive, confidential information.

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SECRETARIAL SKILLS
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Microsoft Office (Word, Excel, Outlook, PowerPoint, Access, Publisher)
Oracle Calendar, GroupWise Calendar, PeopleSoft, ACT!, Type 65 WPM

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SECRETARIAL EXPERIENCE
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EXECUTIVE SECRETARY, University of ABC
Spring Hill, TN * 20xx – Present

Oversee the daily activities of the office; hire, coach, and supervise ten student staff members and train them on office procedures. Schedule appointments and maintain the calendars of the Faculty Director and Assistant Director. Discreetly manage highly confidential client and student information. Coordinate workshops and meetings; select the venue, order food, handle RSVPs, and package workshop materials. Order office supplies and equipment; research, negotiate with, and hire vendors to ensure best prices and service. Handle office equipment maintenance and monitor petty cash.

* Designed booklets, brochures, newsletters, and invitations with desktop publishing software.

* Negotiated best rates for hotels and ground transportation when coordinating event travel.

* Eliminated redundant procedures and increased productivity by using the University’s addressing and mailing services instead of internal staff for this function.

* Researched sophomore programming to create new programs that will start in the fall of 20xx.

EXECUTIVE SECRETARY, BCD Technologies
Spring Hill, TN * 20xx –20xx

Supervised team of four receptionists. Provided administrative support to the President/CEO and 11 executive officers for a supplier of technical and professional services to the Department of Homeland Security. Received and screened executive correspondence and packages. Mentored and trained staff to ensure the appropriate level of performance required for executive support. Planned logistics for travel, special events, meetings, and conferences. Created and maintained files, databases, reports, spreadsheets, and personnel records. Tracked, ordered, and oversaw office supply inventory. Prepared and submitted travel and expense reimbursements.

* Facilitated two office moves. Directed logistics and supplies for opening of three new branch offices.

* Developed forms and reporting templates for travel, corporate card expenditures, and daily planning that saved executives approximately 30 minutes per day.

* Arranged events and fundraisers. Disseminated information and administered contact databases during political campaigns.

* Promoted to Executive Secretary as a result of performance.

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EDUCATION & CLEARANCE
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Associate’s Degree in Business Management
XYZ College, Spring Hill, TN, 20xx

Hold Active Secret Security Clearance

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